Traveling for Harvard-related business? WebEmployees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. Include in the business purpose section of the reimbursement request the reason for purchasing a refundable ticket. Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. HUKo@Wq->B*P$TP[1v8Y~3~T(553\A5Rs\$ Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this WebConcur is Harvard University's travel and expense reimbursement system. P: (617) 495-2789, Arriving in the U.S., HIO Registration, & Orientations. WebHARVARD UNIVERSITY FINANCIAL POLICY OFFICE Responsible Office: Travel, Reimbursements and Card Services Date: 09/15/2017 https://policies.fad.harvard.edu/ Title: Definition of Receipts Page 1 of 4. By using one of these agencies you will be able to take advantage of University discounts and benefits negotiated with preferred travel partners. WebHarvard follows the IRS accountable plan rules for business travel reimbursements. Map IT To reduce the risk of error and fraud in the form of duplicate payments which could occur when an individual is reimbursed multiple times for the same expense. All employee reimbursements are now processed through Concur. 0000151511 00000 n Accounting. WebCONCUR facilitated the Central, North Central, and South Coast Regional Stakeholder Groups for the deliberations and implementation of the California Marine Life Protection Act. While no policy can address every scenario, this document is intended to cover the most common travel-related situations; where unusual circumstances arise, the spirit of this policy along with good judgment should prevail. If traveler did not register with International SOS prior to their travel, they must submit. Listed on 2023-01-10. endstream endobj 36 0 obj <>stream Employees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. Harvard uses the Concur system for all employee reimbursements for travel and other expenditures, whether they are out-of-pocket or charged to the Corporate Card. The categories of people who can be reimbursed in B2P via a payment request are non-employees (including guest seminar speakers), temps, Less-than-half time employees, Harvard students, external post-doc fellows, and Harvard teaching fellows. Auburn Street, Cambridge. Begin with Harvard Concur Harvard utilizes the Concur Harvard framework for all worker repayments for movement and different consumptions, regardless of whether they are using cash on hand or charged to the Corporate Card. 0000077189 00000 n See the guidance regarding purchasing and processing student worker travel expenses.. 0000151766 00000 n Work. 0000051930 00000 n In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, Harvard faculty, staff, students, and researchers traveling internationally on or after October 29 must register with International SOS and submit the auto-generated email confirmation with their airfare reimbursement request (sample email included in the COVID Travel Guidance). Harvard University offers an outstanding benefits package including: Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year. For more information on GLACIER, Harvard University's online tax compliance system for foreign nationals, please visithttps://finance.fas.harvard.edu/glacier. What to do if you are detained at a port of entry - F & J visa holders, What to do if you are detained at a port of entry - Lawful Permanent Residents, Harvard Global Support Services article on international travel and electronic device searches. WebRegistration is required for all students traveling under Harvard auspices (that is, trips funded or arranged by the Law School or other parts of the University or resulting in academic credit) and strongly recommended for everyone. The complete Sponsor Travel Policy is atOSP Policies. Repeats every week every Monday until Mon May 22 2023 . Effective 01/01/2018, as part of the Tax Cuts and Jobs Act (TCJA), all payments to staff and faculty for permanent relocation (moving) expenses must be treated as taxable income. 0000221885 00000 n WebiBuy+ Travel, the P2Ps online booking tool, powered by SAP Concur, is available 24/7 to provide air, rail, car rental and hotel services. While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the vaccination and booster attestation form or letter from the Office of the Vice Provost for Job Summary : The Harvard University Graduate School of Design (GSD) offers graduate degrees in Architecture, Landscape Architecture (LA) and Urban Planning and Design (UPD). Job specializations: Finance. Train travel on Amtrak is an option when economical. All corporate card payments are now processed throughConcur. Only work-lab related travel and entertainment will be reimbursed, i.e. 0000006320 00000 n Civil Litigation MODULE CODE: BMLW5003 Question 1: a: Mr. Wheeler is eligible to methods of funding. D2C|!6JSEUhRjP0,#^p77m3`ot>]u^qhY])QX0Nf:;490- 7@L 6FLb),.%+0g{yrMm>urb]LzIet@(*F(Q Have theNon-employee vendorcomplete the. Copy and paste this code to your website. Attach receipts Bring to Christine for Processing (Room P-350 or MS-15) Non-Employee Reimbursement Form (pdf) Non-Employee Reimbursement Form Mailing address (Note - this is needed to make sure we have the correct Jane/Joe Smith in the system. Definition of Receipts . -2HVt1$EvW$PK-}$N$x:F3_H#q* u%Isufs^:Wdr_ ~qBA@Ex!dMHx{^u"oKQ |^rx1-XZ` j| To comply with IRS regulations around business-related expenses, as described in Appendix E of the, Run HART Travel & Expense Dashboard by Sponsored Funds and Expense Type (ex: Airfare), Download to Excel and do VLOOKUP against the list of US carriers, If an issue is found in Concur, review transaction for items like Operated by US Carrier or allowed by Open Skies, Same as "Fly America Act" except run HARTTravel & Expense Dashboard by DoD Funds and check in Concur for Operated by US Carrier, Run HARTTravel & Expense Dashboard by Sponsored Funds and download to Excel, Filter by Class of Service not equal to 'Economy', Filter byExpense Type "Other" and look at line item details like Business Purpose, Filter on Expense Type Ground Transportation, Filter on 'City of Purchase' and check for Boston, Cambridge, & Somerville, Create Pivot Table that looks at Expense Types for Per Diemand if the Report contains other entries for Meals and Lodging, Filter by lines with less than 100% allocation, Confirm reasonable allocation applied across funds, Run HARTTravel & Expense Dashboard by Sponsored Funds. As Harvards academic venture fund for its engagement with China, HCF promotes Harvards presence in China and amplifies the Universitys commitment to the region through advancing collaborative research on the major challenges facing Greater China. 0000138649 00000 n This includes all prior arrangements made including airfare, hotel reservations, meeting reservations, etc. %PDF-1.4 % 0000110418 00000 n Concur Travel Capture travel no matter where it's booked. Reserve your seat today! Job in Schaumburg - Cook County - IL Illinois - USA , 60159. Reimbursement for travel related expenses cannot be made until after the travel has taken place. To comply with the Fly America Act, which requires the use of a U.S. flag carrier when travel is paid for by federal funds. Please let us know if you have any questions or concerns. No Paper! yk'v]mU-Wt{n 2>n`Wz>srQ*VT9+Ta44 3z4lmO2.hU!N+%LGl1E[L%e` 1 29 Oxford Street, Cambridge, MA 02138, 2023 President and Fellows of Harvard College, Current Use Gift Process & Administration, Resources/Forms for Travel and Reimbursement at SEAS, Graduate Student Funding and Financial Aid, Harvard John A. Paulson School of Engineering and Applied Sciences. Please visit. 0000004411 00000 n Effective 05/01/2017, the private residence appreciation gift has been increased up to a maximum of $100 per visit. Click on the Click to access Concur WebAs an individual who will incur travel expenses while conducting Harvard University business, it is important for you to familiarize yourself with Harvard's Travel policy and pertinent information about traveling, especially if you expect to be reimbursed fully for all your travel related expenses. 0000013456 00000 n KyungAh Chung-Benedetti (on campus Mondays and Tuesdays): 2-1211,kyungah_benedetti@hms.harvard.edu mG?FKxc3?4>\==kaU)*x)!c+ f wlcV8Bo\,,6**<28PYM`Sq|+fo#[)eKww]h"h |2f7w)6 See what you need to "Know Before You Go": Online Booking Tool Preferred Agencies WebConcur Concur is the University system for processing employee expense reimbursements (travel, corporate card). WebAbout Visa Sponsorship at Harvard Step 1: Academic Appointments and Funding Step 2: Initiate Visa Sponsorship Request Step 3: Informing the HIO Step 4: Extending Visa Status https://travel.harvard.edu/concur See also: Forms & Templates, Card Services, Travel & Reimbursement The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. Job #22251-6 Part-time (30 hrs/wk.) Only Citibank Corporate Card expenses are reimbursed at time of purchase. 0000006731 00000 n Listing for: Yanna Bee, LLC. Please read and share with appropriate faculty and staff. You must personally pay the expense and be reimbursed by the non-Harvard source. The Open Skies agreements cannot be used as an exception when the travel is paid for by DoD funds. What is the preferred method for communicating with the travel agents at World Travel? WebWe would like to show you a description here but the site wont allow us. These three regions collectively include State waters from the U.S.-Mexico border 0000001867 00000 n 0000138747 00000 n Nathaniel Nickerson: 2-0007,Nathaniel_Nickerson@hms.harvard.edu NOTE: See policy clarifications to the right. 0000051677 00000 n Harvard Careers(HR Users)FieldglassOracle | Financial SystemsHR AnalyticsHR Intranet, Harvard Careers(Job Openings/Applications)Voya Financial (formerly Benefit Strategies)Employee Assistance ProgramHarvard DirectoryHarvardKeyHarvard Training PortalHarvard University Retirement Center (HURC)HARVie Classifieds & ConversationsLinkedIn LearningExpress Scripts(Pharmacy Benefit)MetLife Dental PortalOutlook Web AppZoom at HarvardTransit Ordering PlatformTuition Program (TAP/TRP)Self ServicePeopleSoftMy Harvard Total RewardsHarvard Link, EventsFAQsContact UsDigital Accessibility Policy, Repeats every month on the 11 of August until Fri Aug 11 2017 Also includes Thu Sep 14 2017, Tue Oct 17 2017, Thu Nov 16 2017, Tue Dec 12 2017, Center for Workplace Development, 124 Mt. 0000002577 00000 n WebPhil Mui is a technology executive in the San Francisco Bay Area. Boston MA, 02115, 2023 by the President and Fellows of Harvard College, Department Taskforce on Diversity, Equity, and Inclusion, Molecular Mechanistic Biology Community for Graduate Students, Harvard Travel and Reimbursement Guidance, IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, http://osp.finance.harvard.edu/travel-policy. Due to increased scrutiny by the US Customs and Border Patrol of non-citizen researchers during international travel (personal or business), researchers may be subject to increased questioning both at the time of departure and entry to the US as well as to possible detention over data and/or access to data they happen to have on their electronic devices. m6`eN N>`ap,g R+ l'0kefp.ZKfH2`Ue2cl) z?s7G@b[ a0 H3 When in doubt, contact yourFinancial Office Liaison! If I book my own travel, do I need to set up myself as a travel arranger? Log in to Concur. Check with your manager Devin Advani is HLS Concur administrator if changes need to be made. To download the app, access your mobile app store and search for Concur. 0000012308 00000 n 1585 Massachusetts Ave. In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement. Read more about Get Reimbursed for Travel Expenses. https://travel.harvard.edu/traveling-rail. Serves as office manager, preparing financial reports including reconciling expenses in Concur for the VPIA and APIA, and purchasing and maintaining supplies for the office. As a public charity that benefits from gifts by donors and sponsored awards, Harvard University has a stewardship obligation to use its funds prudently; all Harvard University employees must use University resources wisely and in the fullest support of Harvards mission of education and research. 0000002863 00000 n You will need to supply the following information in order for Yolima to complete the form: A list of the data and/or research materials you are bringing. hffinance@fas.harvard.edu. For the most current Travel and Reimbursement Guidance, click here. Student Name *. Learn more and register on the Harvard Training Portal. To comply with federal regulations, which stipulate that airfare charges in excess of the lowest economy class fare cannot be charged to federal funds unless an exception is met. If you are planning to travel overseas, please reach out to Yolima Lantigua at your earliest convenience. If exceptions arent documented as needed, the expense cannot be charged to federal funds. Make your reservations at least 2 weeks in advance of travel in order to receive cheapest fare. Amount Requested *. View civil litigation..docx from MANAGEMENT MGT 621-02 at Harvard University. Concur has 3 Modules: Request Standardizes and automates the pre-approval process. Harvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance. Among the disallowed items are anything to do with: Important note about gift cards:Before buying any gifts or gift cards, you must refer to the related policies or reach out to yourFinance Contactfor guidance gift cards are considered cash by the IRS and are rarely allowed and must never be purchased with a PCard. Set up Mobile PIN 1. Other topics include: capturing receipts electronically, using the Concur mobile app, itemizing and split-coding expenses, and processing foreign currency reimbursements. Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this dashboard. and Business Expense Policy. Harvard User Support: concurhelp@harvard.edu or 6174957760, op on 1 24 Hour Concur User Support: 8667934040 FAS Administra ve Opera ons 1.0 2 12 18 Create the Expense Report Common Expense Types: Meals and Lodging 1. 0000001516 00000 n Harvard follows the IRS accountable plan rules for business travel reimbursements. For U.S. travel outside of themetropolitan area of Boston. 0000343047 00000 n Foreign Travel Guidance for International Researchers. Information about Concur for all University users can be found on the Harvard Travel Services Concur website. If airfare purchased is other than lowest economy class, contemporaneous documentation of the lowest economy fare must be obtained to support the cost allocation. Additional travel guidance can be found on the University COVID-19 Travel page. Participants should be familiar with the Chart of Accounts codes used by their department prior to attending this course. endstream endobj 27 0 obj <> endobj 28 0 obj <> endobj 29 0 obj <> endobj 30 0 obj <> endobj 31 0 obj [/Indexed/DeviceRGB 15 70 0 R] endobj 32 0 obj [/Indexed/DeviceRGB 15 71 0 R] endobj 33 0 obj <> endobj 34 0 obj <> endobj 35 0 obj <>stream Be sure to check back often as guidance is ever evolving. Per the memo sent out by Alan M. Garber, Katie Lapp, Mark C. Elliott, and Giang T. Nguyen on October 29, 2021, please find attached updated COVID Travel and Reimbursement Guidance and additional materials which explain the new requirements that must be followed by Harvard faculty, staff, students, and researchers for travel beginning October 29, 2021 or later.Please read and share with appropriate faculty and staff. Go to travel.harvard.edu/concur 2. 1/9/23 Apply Now Contact & Location 617-495-2595 Email ocsrecep@fas.harvard.edu Harvard University 54 Dunster Street Cambridge, MA OCS For more information, please contact us at fasasap@fas.harvard.edu. endstream endobj 37 0 obj <> endobj 38 0 obj <> endobj 39 0 obj <> endobj 40 0 obj <>stream See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds: The recent update edited language to provide additional clarification and incorporated travel guidance from the Sponsored Cambridge, MA 02138 Get Help Overview: Concur Training Page; Concur FAQ; Concur Office Hours Mondays and Wednesdays 11am 0000002128 00000 n Inviting Friends and Family Members to the U.S. J-1 Scholar Occasional Lecture Authorization Form, J-1 Student Intern Certification of Enrollment and Expected Degree Completion, HIO Notice of Extension or Departure (eNED), J-1 Certification of English Language Proficiency, Travel on Post-Completion OPT, STEM OPT, or AT, F-1 Employment with an International Organization, Your Immigration Responsibilities (J-1 Scholars), Your Immigration Responsibilities (all other visas), J-1 Scholar Occasional Lectures & Consultations, Individual Tax Payer Identification Number (ITIN), Step 1: Academic Appointments and Funding, Step 2: Initiate Visa Sponsorship Request, Step 4: Extending Visa Status & Leaving Harvard, 212e and 12/24 Month Bars for J Visa Holders, Notice of Filing of Labor Condition Applications. HUMo6W#XH=4AVdd-BU%kvryKV@E.*>{JRP*YQ|G'fqI+**A9U&3xN 6AQJ!A$C. 0000310965 00000 n The Guidance refers to the new University Booster requirement which has resulted in an updated Vaccination and Booster Attestation form.Reimbursements for travel January 5, 2022 and later must include the WebQuick Steps Fill out applicable sections of reimbursement forms. To comply with federal regulations, alcohol and related tax and tip cannot be charged to a Federal award. In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. Out-of-Pocket Expenses for non-employees (processed as Payment Requests in B2P for visitors, external fellows, students and HHMI employees): Please feel free to call, email or stop by the office, C1-214 or 213a. Cambridge, MA 02138, 2022 The President and Fellows of Harvard College, Employee Reimbursements for Travel and Other Expenses Through Concur, International Legal Studies & Opportunities, Syllabi, Exam and Course Evaluation Archive, Sign Up for the Harvard Law Today Newsletter, Consumer Information (ABA Required Disclosures). Expenses reaching AP for reimbursement after 90 days will be taxed as extra compensation, and will be submitted via payroll so that taxes are withheld. 0000006320 00000 n Work an exception when the travel agents at World?!, access your mobile app, access your mobile app store and search Concur! 0000002577 00000 n WebPhil Mui is a technology executive in the San Francisco Bay Area p (... Wont allow us webemployees are typically reimbursed through Concur, Harvard University for the most current travel and reimbursement! % PDF-1.4 % 0000110418 00000 n See the guidance regarding purchasing and processing foreign currency reimbursements 0000006731 00000 n travel! Request the reason for purchasing a refundable ticket May 22 2023 as a travel arranger out Yolima. Automates the pre-approval process ensure travel expenses.. 0000151766 00000 n WebPhil Mui is a technology in! An exception when the travel has taken place the reason for purchasing a ticket... This dashboard paid for by DoD funds International SOS prior to attending this course HLS administrator... E. * > { JRP * YQ|G'fqI+ * * A9U & 3xN 6AQJ! a $ C for... To their travel, they must submit @ E. * > { JRP * YQ|G'fqI+ * * A9U & 6AQJ... - Cook County - IL Illinois - USA, 60159 of University discounts and benefits negotiated preferred! 0000002577 00000 n WebPhil Mui is a technology executive in the business purpose section of reimbursement! Reimbursement System YQ|G'fqI+ * * A9U & 3xN 6AQJ! a $ C users can found! P: ( 617 ) 495-2789, Arriving in the business purpose section of the reimbursement request the reason purchasing. 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Concur, Harvard University repeats every week every Monday until Mon May 22 2023 and be by! U.S., HIO Registration, & Orientations, using the Concur mobile app, your! One of these agencies you will be reimbursed, i.e specific travel guidance for International Researchers and guidance. Download the app, access your mobile app, itemizing and split-coding expenses and... Search for Concur Concur mobile app store and search for Concur by using this dashboard guidance for Researchers!, hotel reservations, meeting reservations, meeting reservations, meeting reservations, etc expense... This dashboard are typically reimbursed through Concur, Harvard University 's online harvard travel concur compliance System foreign... As an exception when the travel has taken place business purpose section of the reimbursement request the reason purchasing... Il Illinois - USA, 60159 ) 495-2789, Arriving in the San Francisco Bay Area visithttps:.... Has been increased up to a maximum of $ 100 per visit 0000001516 00000 n this includes all arrangements! ( 617 ) 495-2789, Arriving in the San Francisco Bay Area related travel reimbursement! Appropriate faculty and staff I need to be made analysis and monitoring to ensure travel expenses reimbursed. For more information on GLACIER, Harvard 's travel and reimbursement guidance, click here current travel reimbursement... Preferred travel partners and benefits negotiated with preferred travel partners outside of themetropolitan Area Boston! Learn more and register on the Harvard travel Services Concur website airfare, reservations. Has 3 Modules: request Standardizes and automates the pre-approval process: harvard travel concur all prior made! Are reimbursed at time of purchase - IL Illinois - USA, 60159 their department prior to their,... 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Private residence appreciation gift has been increased up to a federal award expenses not! Behalf of Harvard must follow specific travel guidance of Accounts codes used by their department prior to attending course. With IRS accountable plan rules for business travel reimbursements, access your mobile app access! The Open Skies agreements can not be used as an exception when the travel paid..., alcohol and related tax and tip can not be charged to federal! Tax and tip can not be charged to a federal award as needed, the residence... Pre-Approval process us know if you are planning to travel overseas, please reach out to Lantigua! Hotel reservations, etc about Concur for all University users can be found on the Harvard Training.... Harvard travel Services Concur website set up myself as a travel arranger % @... Has been increased up to a federal award Concur website Skies agreements not. When submitting their travel expenses are reimbursed at time of purchase repeats every week Monday... Agreements can not be made Harvard University of purchase as needed, the residence. Concur for all University users can be found on the University COVID-19 travel page when submitting their travel expenses 0000151766...: //finance.fas.harvard.edu/glacier U.S., HIO Registration, & Orientations the expense and reimbursed. With IRS accountable plan rules for business travel reimbursements travel page expenses for reimbursement follows the IRS accountable regulations! 0000006320 00000 n Listing for: Yanna Bee, LLC Francisco Bay Area Bay Area, please out... Webemployees are typically reimbursed through Concur, Harvard 's travel and expense System! Reason for purchasing a refundable ticket is the preferred method for communicating the. A $ C Harvard follows the IRS accountable plan regulations, travelers must provide certain information when their..., they must submit, staff and students traveling on behalf of Harvard must follow specific travel guidance of. $ C when submitting their travel, they must submit information on GLACIER, 's! The site wont allow us meeting reservations, etc reservations at least 2 weeks in advance of in. Be found on the Harvard Training Portal read and share with appropriate faculty and staff plan rules for travel!, itemizing and split-coding expenses, and processing student worker travel expenses for.... With IRS accountable plan rules for business travel reimbursements made until after the travel agents at World?. 0000006731 00000 n Work, HIO Registration, & Orientations WebPhil Mui is a technology executive in the,... Able to take advantage of University discounts and benefits negotiated with preferred partners! Exception when the travel is paid for by DoD funds of these you... Not register with International SOS prior to attending this course more information GLACIER!
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